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Professional Reference Preparation

A majority of companies will check your references. This is a key element of the interview process.  It is in your best interest to have a list of prequalified professional references. It is important that you know who should be listed as a professional reference, what they will be asked, what they can and will say. Below are some general guidelines on preparing professional references.

Who you should list as a reference

• Your prior managers/supervisors are of greatest interest to your next employer.

• Co-workers or Peers who can speak to your technical skills and accomplishments would also bring value.

• Subordinates are also a possible option when speaking to your management capabilities.

• Professional associates, prior clients, or other outside contacts with a legitimate view to your overall industry experience and professional reputation are a possible third category of references.

• Friends or personal references are not considered “Professional” references. They are personal and have no relevance to your past professional accomplishments.

Call prep with your references

• Don’t list someone without their authorization and commitment to take or return the calls in a timely way.  Give accurate phone numbers, position title and description for contact, verify them before you provide them to a prospective employer.

• Ask them what they are likely to say with regard to your performance, skills, work ethic, etc.  Know what they think of you.  Don’t be surprised if they will say something that speaks to your areas for professional improvement.  That is not a bad thing, and may be the reason you are seeking the next position.

• Make sure your references are aware of your career search activities and any recent achievements, such as additional education or new licenses or certifications.

• If a reference contact would prefer to be contacted at home, or at a specific time note that on your reference list. Some companies will prohibit managers from giving references for former employees. A personal reference at a home phone will allow them to talk freely might be more appropriate.

after the reference

After a reference speaks on your behalf, send a thank you note for their time. When you are offered the new position, call or e-mail your references. Thank them again and provide them your new contact information.